Source: Tertiary Education Commission
Last updated 29 March 2023
Last updated 29 March 2023
If you’re a tertiary education organisation (TEO) that receives Student Achievement Component (SAC) or Youth Guarantee (YG) funding, and/or have students with student loans or allowances, you need to complete a SDR three times a year, as shown below. Please make a note of the dates ─ late submissions can delay your scheduled payments.
Return date*
Extract date**
SDR description
10th Wednesdayof the year
1 March
Indicative Enrolment Collection
All valid enrolments, even though some of the students may be entitled to withdraw or change without penalty.
17–29 April
15 April
April SDR
Student, course enrolment, and course register files for all learners enrolled in the current year.
Course completion file
Qualification completion file
8–21 August
7 August
August SDR
Student, course enrolment, and course register files for all learners enrolled in the current year.
Course completion file
Qualification completion file
1–31 Januaryfollowing year
31 December
December SDR
Student, course enrolment, and course register files for all learners enrolled in the current year including:
Forecast EFTS units for the following year and up to the next three years
Course completion file
Qualification completion file
1–31 Januaryfollowing year
31 December
Workforce questionnaire
Staff return for staff employed over the current year. Staff returns must be uploaded before you submit the December SDR.
*The ‘return date’ is the date by which you must submit your SDR files to the Ministry of Education.
**The ‘extract date’ is the reporting date ─ the date on which data is extracted from your Student Management System (SMS).
Please note: the dates for each SDR round will vary when the due date falls on a weekend. We will let you know the exact dates for each round either via email or as a news item on the website. We recommend you subscribe to our RSS News feed.
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